At Flexwhere, we’re always focused on improving the user experience, and based on feedback from across the board, we’ve identified the top three features that are making a real impact on how our users work, collaborate, and manage their workspace. These features have been praised for their simplicity, flexibility, and ability to enhance daily office life.
1. It’s all about who’s sitting where
The find your colleagues feature is a clear favorite, taking the top spot in terms of user satisfaction. A significant portion of our users (over 80% in the 2025 customer satisfaction survey) highlighted this feature as one of the most valuable. It lets you instantly see where your colleagues are working—whether they’re in the office or working remotely. Want to plan a meeting? Grab a coffee? Or just know who’s around before you head in? This feature takes out the guesswork and keeps teams connected, collaborative, and in sync, no matter where they’re working.
User quotes:
"With Flexwhere, I quickly find colleagues and their mobile numbers. Easy to use, you don't need a manual!" - Petra Molenaar, Stroomopwaarts
"Flexwhere works well. Especially the 'Find your colleagues' function I find handy." - Jan van der Wetering, Volkerrail
2. Book your desk before anyone else does
Next, desk booking in advance comes in as a second favorite. With 75% of users mentioning desk booking in advance as essential in the 2025 Customer Satisfaction Survey, it’s clear this feature is a game-changer. Users love the peace of mind it brings—knowing that their workspace is sorted before they even leave the house. Whether you're planning your week or just securing a spot for tomorrow, booking ahead helps you walk into the office with confidence and zero stress. It's especially helpful in busy offices or shared spaces where availability can change quickly. Flexwhere makes it easy to plan your office days around your schedule, your team, and your preferred spot
3. No more peeking through glass walls
Finally, real-time meeting room availability has earned high marks for making it easy to quickly check which meeting rooms are available and book them instantly. Whether it’s a scheduled or an ad-hoc meeting, this feature helps users avoid the stress of searching for an available room. 58% of users agree that this feature makes their day much easier, particularly for managing last-minute meetings.
Some other fan-favorite features
A few other features are getting plenty of love too—and for good reason. First, finding an available desk when you get to the office means no more wandering around hoping to find a free spot. Just open the app, see what’s free, and get settled. Easy.
And then there’s the ability to decide whether to go to the office based on your colleagues’ bookings. It’s perfect for hybrid teams—if your go-to coworkers are in, you know it’s worth the commute. These features take the stress out of planning your day and help you make smarter, quicker decisions about when and where to work.
Why these features matter
These features aren’t just helpful—they’re the reason so many teams rely on Flexwhere every single day. Whether you're checking if your favourite colleague is in, securing your preferred desk ahead of time, or walking into a meeting room that’s ready to go, Flexwhere removes the guesswork from office life. It’s all about making your day more organised, more connected, and a whole lot easier.
