FlexWhere can be used with or without sensors

Deploying Hot Desking can be achieved without extra hardware

A smart office creates a pleasant atmosphere in which employees can relax and enjoy their work more. This is important, because productivity increases when employees feel at ease. Well thought-out building management and novel working methods help achieve this. FlexWhere allows employees to see where a workstation or meeting room is available in the office. And the facility manager or building manager also have the added benefit of useful statistics. This does not require sensors, smart cameras or lasers. However, these can add some additional insights.

In this article:

A reservation system for flex-working can be done without sensors;
FlexWhere collects statistics for both workstations and meeting rooms;
FlexWhere can show data from external technology via an API;
Sensors or smart cameras give extra insight into the building;
Our partner Ikanda specialises in the Internet of Things.

An organisation doesn’t need much more than a floor plan with workstations on it to start working in an agile way. We consciously opted for simplicity in the design of our FlexWhere system. Of course, we can also add sensors or infrared cameras to measure whether a spot is occupied. But why not keep it simpler and smarter.

As soon as an employee or guest turns on a PC, a signal is automatically sent to FlexWhere. From then on, that spot is registered as occupied. When employees log in on a laptop, they are asked to register the workstation they are working from. Everyone can see which workstations are still available via an app on their own phone, their own laptop or on a large screen in the entrance area. It is also possible to see at which workstations colleagues are working. The office’s design does not need to be changed whatsoever.

An end to no-shows. Make unused meeting rooms available again.

The same goes for meeting rooms. A colleague books the room and checks in at the start of the meeting. If the system does not receive this info, the room will become available again after a predetermined period. No sensors, lasers or smart cameras are required for this online reservation system either.

FlexWhere not only shows whether a workplace or meeting room is available The software also displays comprehensive, anonymous statistics. This quickly becomes a goldmine of information for all facility managers, department heads and building managers. What is the occupancy rate of that meeting room? Does the office design meet the wishes of the users? When do employees go home (and can the heating be lowered)?

When do sensors, cameras and lasers work?

If you are looking for more comprehensive building and workstation management, it may be useful to expand FlexWhere with data from sensors, cameras and lasers. The API can be used to link the data from the unobtrusive devices to FlexWhere. Now the smart office is even smarter.

How does smart technology contribute to employee satisfaction?

For instance, lasers count how many people are in the building, infrared cameras show the number of empty parking spaces, and the chat corners in the building are arranged on a spot map.

With even more specific sensors, FlexWhere can provide an analysis of the comfort level in the building. These could be sensors that measure the temperature, humidity or CO2 level in a meeting room.

Sensors can contribute to well-being

The central question for building management when introducing this smart technology into the office must therefore be: how does it contribute to employee satisfaction, without violating privacy? Our partner Ikanda has extensive experience with sensors, smart cameras and lasers in an office environment. Check out Ikanda’s website for more current and feasible examples.

If you think this kind of technology is perhaps a little more than you need, you can always request a free demo and experience how FlexWhere turns every office into a smart office with no unnecessary extras.

Our solutions

Efficient desk sharing using the workspace module

This module helps you find a free workspace quickly and to search for colleagues by name, job or department. Statistics about the workspace usage are also easy to retrieve.

Find and book meeting rooms with our designated module

This module helps you find and book available meeting rooms, on any device. Booking statistics are also easily retrieved.

Make an appointment

Any questions about desk sharing or our software? Talk to one of our experts.

Dorien Willems Account Manager