The workspace module shows which workspaces are free and where your colleagues are located on different devices. By logging in to the company network you will be registered with FlexWhere automatically. The advantage is that everyone knows where everyone else is working, even if someone is working from a remote location.
Efficient flex working
using the workspace module
Find a flexible place fast
With the workspace module it is clear at a glance which buildings and floors have many or few free workspaces. Select a floor of your choice to see which workspaces are still available. Click on an occupied workspace to see which colleague is at work there. Once you have found a good workspace, take your seat, log in and become visible to your colleagues too.
Find your colleagues’ work places
Where are my colleagues working? Where can I find a particular department’s expert? And where are our emergency response team members? The workspace module shows exactly who is at work and where they are. Find the colleague you are looking for in no time using the search function. You will also see his or her contact details displayed. This improves internal communication and makes collaboration with colleagues easier. This improves internal communication and makes collaboration with colleagues easier. The search terms, to be used for searching, and the information to be displayed can be decided by the organisation itself.
The software application
for flexible workers
Find a free workspace fast
Search for colleagues by name, job or department
Find out where the emergency response team members are located
If you are working remotely, you will also be displayed
Automatic log in
Free new releases
Shows actual workspace occupancy
To be consulted using the app
Extra applications for the workspace module
Would you like to have
the workspace module on all devices?
Request the app!
FlexWhere can be consulted on displays, desktops and laptops as standard, but is also available as an app for tablets and smartphones from Apple, Android and Windows. The FlexWhere app has a double authentication and is therefore completely safe to use, even outside the office. However, the smartphone or tablet must have a security code or Touch ID. Using the app, you can access FlexWhere on all devices.
Manage workspaces
using the management
and administration functions
FlexWhere offers the management and administration functions as standard. These functions show the occupancy rates of buildings, floors and individual workspaces. A heat map clearly shows which workspaces are most popular per floor. The facility services can be set up accordingly. This data can be viewed using the management function and can be exported as a report or Excel file. With the administration function, workspaces can easily be adapted, added or removed.
Security and privacy of FlexWhere fully guaranteed
All data processed by FlexWhere are completely anonymous. It is impossible to trace what time someone logs in or out or to establish how long they were there. Access to the workspace module is protected with a password and/or based on an IP address.
A new release every quarter
with smart release management
At FlexWhere we work every day to improve our system. That is why we offer a free new release at least once a quarter. FlexWhere is offered as a SaaS solution and so runs on our server. This means we can implement the releases easily and quickly.
These are our starting points
Privacy
Privacy is important to us. That‘s why we build our software with privacy as a starting point. For example, the mobile apps don‘t need permissions.
Security
With our own digital security expert, secure servers, ISO standards, and external audits, we keep security at the highest level.
Sensors
Our software is created to function without external hardware. Would you rather use sensors? You can do that, too.
