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How do I book a workspot?

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A workspot can be booked via the Mobile, Desktop and Web applications.

Here’s how it’s done:

  1. Open FlexWhere for Desktop;
  2. Select the desired location;
  3. Use the arrow keys to move to the desired floor;
  4. Click on the appropriate date on the calendar at the top left of the screen;
  5. Click on the desired workspace (use labels here as well, if necessary, to filter);
  6. Selecteer ‘hele dag/ochtend/middag’ of selecteer een specifieke ‘begin- en eindtijd’ van de reservering, je kunt de werkplek meermaals voor dezelfde dag reserveren, echter niet op dezefde tijdstippen;
  7. Select if you want to add the reservation to your own calendar application;
  8. Press ‘Book’ to finalise the booking;
  9. The workspot is now booked at the chosen times.
  1. Open the FlexWhere application (and log in with your email address);
  2. Select the desired location;
  3. Go to the desired floor;
  4. Find the workspace you want to reserve (use labels here as well, if necessary, to filter);
  5. Press the workspot;
  6. Selecteer wanneer de reservering moet ingaan, je kunt de werkplek meermaals voor dezelfde dag reserveren, echter niet op dezefde tijdstippen;
  7. Indicate if you want to add the reservation to your own calendar application;
  8. Press reserve;
  9. The workspot is now booked at the specified time.
  1. Go to https://login.flexwhere.com/ and log in with your email address;
  2. You will now receive an email where you must confirm your organization by clicking on it;
  3. You will now be taken to your organization’s FlexWhere environment;
  4. Select the desired location;
  5. Go to the desired floor;
  6. Click on the appropriate date on the calendar at the top left of the screen;
  7. Click on the desired workspace (use labels here as well, if necessary, to filter);
  8. Selecteer ‘hele dag/ochtend/middag’ of selecteer een specifieke ‘begin- en eindtijd’ van de reservering, je kunt de werkplek meermaals voor dezelfde dag reserveren, echter niet op dezefde tijdstippen;
  9. Select if you want to add the reservation to your own calendar application;
  10. Press ‘Book’ to finalise the booking;
  11. The workspot is now booked at the chosen times.

It is not currently possible to log into the Web application when the organization is using TOTP.

Notice:A workspot can only be booked via the Desktop application if the user is known in FlexWhere. In addition, the device must connect from a known IP range. Ask your FlexWhere Admin for more information.

Note: Your login is valid for 30 days on the same device. When you actively log out or want to use FlexWhere on another device you will have to log in again.

Also read:How do I cancel a workspot booking?

Updated on 12-01-2024

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